Startup Declaration Portal

What is the purpose of the Declaration of Interest for Startup Activities?

This declaration serves as a formal process for University staff members to disclose their involvement and interests in startup companies. It ensures transparency and helps the University manage potential conflicts of interest, in line with the University's policies on innovation and entrepreneurship.

Who is required to make a declaration?

All staff members of The University of Hong Kong, including both full-time and part-time staff, who are engaged in startup activities, either directly or through an associate, are required to complete and submit this declaration form.

What types of interests and activities need to be declared?

You must declare a wide range of interests and activities, including but not limited to:
* Holding shares in a startup, either by yourself or an associate.
* Having a position (e.g., director, advisor) in the startup.
* Making a financial contribution to the startup.
* Working for the startup, whether full-time or part-time.
* Holding an executive or operating role.
* Receiving any remuneration from the startup.
* Using University resources (e.g., labs, administrative support) for the startup.
* Providing paid consultancy services to the startup.
* The startup employing HKU students.
* Licensing the University's intellectual property to the startup.
* The startup's participation in a University project as a consultant or subcontractor.

Do I need to declare if my spouse or another relative holds shares in the startup?

Yes. Since relatives are included in the definition of an "Associate," you must declare if they hold shares or have other specified involvements with the startup.

What if I am taking on an executive or operating role in the startup?

You must declare this role. Additionally, depending on the nature of your role and your staff category, you may need to make a separate application to undertake outside practice through the Outside Practice Management System before you begin.

What is the purpose of the Declaration of Interest for Startup Activities?

After you complete and sign the declaration, it must be reviewed and signed by your Head of Department/Centre/Unit or the Dean of your unitary Faculty. Once fully completed and signed, a copy of the form will be sent to both of you, with the Technology Transfer Office retaining a record. Please note that declaring your interest does not imply that you are automatically permitted to engage in activities involving potential or actual conflict of interest. You may need to discuss and agree with the Department about management of the conflicts.

What should I do if my declared information changes significantly?

If your information changes significantly, promptly update your declaration by submitting a revised form.

Does this declaration form replace other required approvals, such as for Outside Practice Management System?

No. This declaration is for disclosing interests of startup activities. It does not replace other required approvals. As mentioned, for certain roles, you may still need to seek separate approval through the Outside Practice Management System. If you have questions about this, you should approach the Technology Transfer Office.